New Pharmacy Student (Student Pharmacist)

New Pharmacy Student (Student Pharmacist)

GENERAL REGISTRATION INFORMATION FOR STUDENT PHARMACISTS

A pharmacy student must be registered with the College as a “student pharmacist” in order to undergo their structured practical training or provide pharmacy services in BC.  A student pharmacist may only provide pharmacy services while under the supervision of a full pharmacist.

Use the information and resources below to ensure that you have all of the necessary documentation for your student pharmacist registration application. You may want to print this page to use as a reference. Specific requirements for UBC and non-UBC student registration can be found in the information page for each category.

Student Pharmacist applications are to be completed online through eServices unless otherwise specified in the information page. All required documents must be mailed to the College office at 200 – 1765 West 8th Ave, Vancouver BC V6J 5C6. Faxed or scanned copies via email will not be accepted.

Quick Links

• Required Documents
• Processing Times

Required Documents

Submitting Your Documents

• Submit both sides of any documents that are double-sided, e.g. birth certificate, Canadian Citizenship card or certificate. 
• Documents in a language other than English must be translated by a certified translator.
• Documents that are required to be notarized must be completed by a Notary Public or lawyer.  Other professionals will not be accepted.​

Notarized Identification Form

You must complete and mail the Notarized Identification form along with a notarized copy of your primary ID to the College. Notarized documents can only be completed by a Notary Public or lawyer. Other professionals will not be accepted.

To complete the form, you will need the following items:

1. One passport photograph taken within one year

2. One of the following primary identification:

   • Birth certificate
   • Canadian citizenship card/certificate
   • Notarized affidavit (if applicable)

    

3. One of the following secondary identification:

   • Passport
   • Valid Canadian driver’s license
   • British Columbia identification card
   • Naturalization certificate
   • Canadian Forces identification

Letter of Standing

If you are or have been registered as a health professional in any jurisdiction, you will be required to submit a Letter of Standing.  The letter must be dated no earlier than 3 months before the date of your application and must be sent directly to the College from your current and/or previous regulatory body, otherwise it will not be accepted. 

All Letters of Standing must be mailed to the College directly from your current/previous regulatory body. However, pharmacy regulatory bodies from other Canadian provinces may send the Letters of Standing to the College via mail, email ([email protected]) or fax (604-733-2493/1-800-377-8129).

If you have never been previously registered as a health professional, you are not required to submit a letter of standing.

Proof of Name Difference

If your name is inconsistent on any of your provided documents (e.g. name change, different spellings), you must mail a copy of the name change certificate or marriage certificate to the College.

If the name change/marriage certificate cannot account for the differences (e.g. different spelling), you must mail the original copy of your notarized affidavit (see sample affidavit) to the College.

Notarized Affidavits

A notarized affidavit is a written statement that is required if you are unable to provide the original document confirming the facts of your application. Notarized documents must be completed by a Notary Public or lawyer. Other professionals will not be accepted. If you are submitting a notarized affidavit, mail the original copy of the notarized affidavit to the College using the sample template(s) below:

• Name Differences on Legal Documents
• Certificate of Current Standing – Previously Registered

Processing Times

The processing of your student registration application will be completed only when the College receives all required documents and your Criminal Record Check result from the Ministry of Public Safety and Solicitor General. 

After you have created your account and submitted payment, you must mail in your required documents as soon as possible. Your application will be reviewed within 5 business days upon receipt of payment and documents. After which, you may log into eServices to view the status of your application. You will be notified by email if there are any outstanding requirements. 

The Student Pharmacist registration process takes at least 30 business days to complete due to the Criminal Record Check (CRC) process. The College will receive your results approximately 20-25 business days after your authorization has been submitted. Processing times may be extended if additional adjudication or fingerprinting is required by the Ministry.

A confirmation email will be sent to you upon completion of the registration process.

Payment

The fees listed below can be found in the HPA Fee Schedule. 

The only accepted methods of payment for online registration are Visa and Mastercard.

All College fees are non-refundable.