Hospital Pharmacy Satellite

Print

Hospital Pharmacy Satellite

A hospital pharmacy satellite is a physically separate area on or outside the hospital premises used for the provision of pharmacy services which is dependent upon support and administrative services from the hospital pharmacy.

Application Process
  1. Submit Phase 1 Requirements: Ownership/Manager Requirements and Pharmacy Diagram
    1. Apply for a New Hospital Pharmacy Satellite
      Submit the following documents and refer to the appropriate section in the Pharmacy Licensure Guide for more information:
       

      1. PODSA Form 1E: Application for New Hospital Pharmacy Satellite and fees;

      2. Pharmacy diagram - Use this checklist to ensure that all requirements are included in the pharmacy diagram;
         

      3. Signed copy of the attestation using PODSA Form 5: Manager/Direct Owner/Indirect Owner – Proof of Eligibility from the central pharmacy manager.

      Allow up to 14 days for processing.

      When processing is complete, the manager will receive instructions via email to complete his/her Criminal Record History if one has not be done with the College in the previous 5 years.

    2. Submit Criminal Record History (CRH) to Complete Proof of Eligibility

      The manager should complete their Criminal Record History (if required) as soon as possible upon receipt of the email from the College.

      It will take up to 7 days to process a Criminal Record History result.

    When all the requirements for Phase 1 are met, Health Insurance BC (HIBC) of the Ministry of Health will be notified.  You will also receive a notification via email and may start building your hospital pharmacy satellite according to the approved pharmacy diagram.

  2. Build the Hospital Satellite

    Build the new hospital satellite as drawn in the diagram approved by the College.

    Notify the College at [email protected] if there is a change in the original diagram submitted or the proposed licensure date that was originally indicated in your application to avoid delays in the next phase of the process.

  3. Pre-Opening Inspection
    1. Submit Pre-Opening Documents (if required)
      If pre-opening documents are required, complete and submit the following documents by the deadline indicated in the letter sent after Phase 1 approval:

       

      1. Pharmacy Pre-Opening Inspection Report (for Hospital Pharmacy) with supporting digital evidence using this powerpoint template: Digital evidence submission form - Hospital Pharmacy  

         

        To avoid delays in processing your pre-opening documents, the digital evidence must provide sufficient context for College staff to determine if the requirements are met. Digital evidence must be consistent with the pharmacy diagram previous submitted and approved; it must also be recently produced at the new hospital pharmacy satellite site. Digital evidence previously submitted for the same location or any other location is not acceptable. If there are photos that cannot be taken at the site, explain the reasons in the inspection report. Refer to the “Pre-Opening Inspection Report and Digital Evidence” section and Appendix C: Hospital/Satellite Pharmacy Diagram, Pre-Opening Inspection Report and Digital Evidence before completing these requirements. Appendix C provides a list of recommended digital content and should be used as a reference when taking photos and compiling digital evidence.

    2. On-site Pre-Opening Inspection by College Inspector

      Contact the College at least 45 days prior to the proposed licensure date to schedule an on-site pre-opening inspection by a College Inspector.

      A College inspector will conduct a scheduled pre-opening inspection at the hospital pharmacy satellite using the pre-opening inspection report submitted in Step 3(a) (if required).The pharmacy manager/authorized representatives are encouraged to use the same report to prepare for the pre-opening inspection if pre-opening documents are not required to be submitted in advance.

       Note: A subsequent visit will be required if requirements are not met, which may delay the opening of the new pharmacy.

Once all the above documents are complete and all requirements are met, the authorized representative will be notified by email when the hospital pharmacy satellite is authorized to open.  An authorization to operate a hospital pharmacy satellite will be issued and HIBC will also be notified.

A hospital pharmacy satellite authorization is valid for 12 months and must be renewed through eServices annually no later than 30 days before the expiry date.  An email notification will be sent to all authorized representative(s) approximately 60 days before the pharmacy licence expires.  Ensure that your email contact information on eServices is always up-to-date.

Related Resources